register as a Member (as relevant) or otherwise use the Site. You expressly
1. Your Data
1.1 “Your Data” means any information about You which is personally
identifiable, including, without limitation, Your name, address, telephone
number, email address, financial details, Member Name, Password, comments,
profiles, personal descriptions, photos and other information from which
You can be identified and which You may disclose to Us or otherwise via
the Site at any time.
2. When do We collect Your data?
2.1 If You register as a Member, We collect Data when You:
2.1.1 register as a Member;
2.1.2 update Your Member Profile or Settings; and
2.1.3 post an entry on the Site.
2.2 If You otherwise use the Site (whether or not You are a Member), We
collect Your Data from You:
2.2.1 when You make a complaint or enquiry or provide other feedback to
2.2.2 when You submit an entry to a competition or prize draw;
2.2.3 when You request to be sent Our Newsletter;
2.2.4 in monitoring Your communications sent via and use of the Site ensure
and check compliance with the Terms and Conditions of Use or Membership
Terms and Conditions or otherwise as required by law; and
2.2.5 when You disclose Your Data to Us or otherwise through the Site
at any other point.
3. How do We use Your Data:
3.1 We use Your Data to:
3.1.1 monitor, develop and improve the Site, Services and Your experience;
3.1.2 process Your registration as a Member and to process and administer
Your Membership (where appropriate);
3.1.3 process and deal with any complaints or enquiries made by or about
3.1.4 investigate any suspected breach of the Terms and Conditions of
Use or Membership Terms and Conditions (as relevant) made by or otherwise
relating to You and to monitor compliance including by way of checking
postings to the Site, retaining forum or chat room exchanges and using
keyword triggers to investigate usage that may be inappropriate;
3.1.5 where (and only where) requested by You, to send You and keep You
updated with information by email about existing and new services and
special offers from Us;
3.1.6 where (and only where) requested by You, to send You information
by e-mail about related products or services of selected third parties
that may be of interest to You; and
3.1.7 where you are a prize winner, to publish or otherwise make available
a list of prize winners.
To opt-out of receiving any information pursuant to paragraphs 3.1.5 or
3.1.6, You can:
i. amend Your preferences accordingly in Your Profile or Settings;
ii. use the facility contained in any such communication; or
iii. email us by email firstname.lastname@example.org
4. Will we pass on Your Data to third
4.1 We may pass Your Data to other parties as follows:
4.1.1 Where relevant, Your Member Name and information you voluntarily
provide in Your Member profile will be published on the Members’ area
of the site and this will be the identity by which You are known on the
Site. Where other Members wish to chat or otherwise contact You, they
will be able to identify You by Your Member Name and any other information
You may yourself disclose via the Site.
4.1.2 To Our employees and agents to administer Your Membership and the
services provided to You by Us now or in the future.
4.1.3 Some general statistical information about the Site User base, sales
patterns, traffic volumes and related matters may be passed on to reputable
third parties but these details will not include information personally
4.1.4 We may disclose Your Data to the police, regulatory bodies or legal
advisers in connection with any alleged criminal offence or suspected
breach of the Terms and Conditions of Use and (where appropriate) Membership
Terms and Conditions by You or otherwise where required by law.
4.2 We do not pass or sell Your Data to third persons for any other purpose
than those set out in 4.1 above. Any marketing under paragraph 3.1.6 is
conducted by Us on behalf of third parties and they do not have any access
to Your Data unless You Yourself choose to contact them.
4.3 Always think carefully before disclosing Your Data or other information
to other Members or otherwise posting Your Data on the Site. It is important
that You are aware that any of Your Data or other information which You
disclose to another Member may then be disclosed on the Site by that Member.
As stated in the Disclaimer, We have no responsibility or control over
the contents of communications made between Members.
5. Data Security
5.1 We endeavour to take all reasonable steps to protect Your Data. All
the Data collected by Us is stored on a secure server. The secure server
software encrypts all information You input before it is sent to Us.
6.1 Cookies are small pieces of information stored by Your browser on
has seen which pages and advertisements, to determine how frequently particular
pages are visited, to determine the most popular areas of the Site and
generally in order to monitor usage of the Site. Most web browsers automatically
accept cookies, though You do not have to. We do not control the use of
cookies by third parties. If You wish to disable cookies then You can
do so by readjusting Your browser settings although please note that by
disabling cookies You may not be able to register with or use all features
of the Site.
6.2 For more information on cookies and how to disable them, You can consult
the information provided by the Interactive Advertising Bureau at www.allaboutcookies.org.
7. Contact Us
7.1 If You have any comments or queries in connection with Our privacy
policy, please contact Us by email email@example.com